The following listed Guides describe how to set up, configure, or use Accountly. Most Guides are listed under only one heading. But some apply to more than one heading and are listed accordingly. These guides are also available for offline viewing as a PDF book.

Initial Setup

These Guides will get you started, providing information on how to establish businesses and users, set initial preferences, and choose the functional modules and accounting method you will initially use. (You can always add more or change later.)

• Access Control: Create roles | Set permissions | Create users
• Set up or manage a business: Add a new business | Switch between business | Set reporting period start date | Set lock date | Remove a business | Load sample data

Structuring Accounts

Once you have established a business in Accountly, the most important task is structuring your accounts to match your form of organization, method of operation, legal reporting requirements, and management information needs.

• Chart of Accounts: Design a chart of accounts | Build a chart of accounts | Add an ordinary account | Add custom control accounts | Set account codes | Delete an account | Set up accounts receivable | Set up accounts payable
• Capital Accounts: Set up and use capital accounts | Use capital subaccounts
• Special Accounts: Use special accounts | Avoid automatic credit allocations with special accounts
• Starting Balances: Enter starting balances

Bank and Cash Accounts

These Guides describe accounting techniques for physical cash, bank accounts, credit cards, and other forms of money.

• Bank and Cash Accounts: Set up a bank or cash account | Track cleared and pending status of bank transactions
• Receipts: Record a receipt | Make cash sales (sell without sales invoices) | Record customer deposits and advances | Exchange inventory with a receipt form
• Payments:
• Inter Account Transfers:
• Bank Reconciliations:

Selling to Customers

Once you have established a business in Accountly, the most important task is structuring your accounts to match your form of organization, method of operation, legal reporting requirements, and management information needs.

• Customers:
• Sales Quotes:
• Sales Orders:
• Sales Invoices:
• Credit Notes:
• Withholding Tax Receipts:

Purchasing from Suppliers

Guides in this group cover setup and management of defined suppliers and ordering and buying goods or services from them on credit. As with customers and the sales process, purchasing processes can vary.

• Suppliers:
• Purchase Quotes:
• Purchase Orders:
• Purchase Invoices:
• Debit Notes:
• Goods Receipts:

Inventory

Inventory includes tangible goods held for sale or production. Inventory management can be complex, and Manager’s behavior changes, depending on which functional tabs are enabled. Read Guides in the Overview section first to see which capabilities you want to use.

• Overview:
• Inventory Items:
• Inventory Transfers:
• Inventory Adjustments:
• Production Orders:

HR and Payroll

These Guides describe how to record earnings, deductions, and contributions associated with your employees, as well as how to pay employees what they are owed.

• Employees:
• Leave Management:
• Salary Process:

Fixed Assets

Fixed assets include physical property owned by a business with long lifetimes. Their full cost is usually recovered over an extended period of time through depreciation rather than being counted entirely as a current expense.

• Fixed Assets: :
• Depreciation Entries:

Intangible Assets

Intangible assets are non-physical property, such as patent rights, owned by a business with long lifetimes. Their full cost is recovered over an extended period of time through amortization rather than being counted entirely as a current expense.

• Intangible Assets:
• Amortization Entries:

Journal Entries

• Journal Entries:

Settings

Many features of Accountly appear consistently throughout the program or draw upon several functional modules or settings. These make the program fairly intuitive to use.

• Common Procedures:
• Tax Codes: